Fleet Management

Fleet Management for Waste Carriers

Track vehicles, MOT, insurance, and operator licences. DVSA-compliant daily walkarounds from your phone. Built for waste carriers and skip hire.

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  • One-off notes free, no account
  • Plans from £12/month
  • 2-year cloud storage
  • DEFRA 2026 ready

Why you need this

The same problems turn up job after job, and most only surface when a customer, an auditor or the Environment Agency asks for paperwork you can't find.

01

Expired MOT or insurance

One lapsed document and your vehicle is off the road. Or worse, on the road illegally.

02

Paper walkaround sheets

DVSA requires daily checks. Paper sheets get lost, damaged, or not done at all.

03

No vehicle overview

Which vehicles are compliant? Which need servicing? You're checking spreadsheets or relying on memory.

04

Hidden running costs

Fuel, repairs, and maintenance costs spread across invoices. No clear picture per vehicle.

Complete fleet compliance

  • Full vehicle registry with compliance status at a glance. See every vehicle, its documents, and compliance status in one view.

  • Automated MOT, insurance, tax, and operator licence expiry alerts. Get notified before documents expire so nothing lapses.

  • DVSA-compliant daily walkaround checklists. Digital walkarounds your drivers can complete from their phone.

  • Defect reporting with photo capture. Drivers photograph defects on the spot. Records are timestamped and stored.

  • Preventive maintenance scheduling (PMI). Schedule services and inspections. Never miss a maintenance window.

  • Fuel and expense tracking per vehicle. Track running costs per vehicle to see the true cost of your fleet.

Pricing: from £12 a monthCreate a free note

Manage your fleet

  1. 1

    Add vehicles

    Registration, MOT, insurance, operator licence dates.

  2. 2

    Daily walkarounds

    Drivers complete DVSA checks from their phone.

  3. 3

    Stay compliant

    Automated alerts before anything expires.

See it in action

The fleet hub: active vehicles, documents due, open defects, walkaround checks today and the operator licence
The live demo, with example data. Try the live demo

More of what QWTN does

E-SignaturesLegally valid electronic signatures on waste transfer notes.Container TrackingTrack skips, RoRos, and bins across customer sites.Client PortalGive clients their own portal to view WTNs and collections.

Built for these trades

Construction & BuildersSkip Hire OperatorsLandscapers & Garden ServicesHospitality & RestaurantsPlumbers & Heating EngineersElectricians & Electrical ContractorsRoofers & Roofing ContractorsGarden Waste ServicesDemolition ContractorsTrade & Commercial Waste

Get your fleet compliant. Keep it that way.

Add your vehicles, set up walkarounds, and let QWTN handle the alerts.

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No sign-up needed for one-off notes · 2-year cloud storage on paid plans · DEFRA 2026 ready